Logistics Coordinator

Job description

Job Title: Logistics Coordinator

Department: Operations
Reports to: Logistics Manager
Location: Dublin West

Role Overview

We are seeking an experienced Logistics Coordinator to support end-to-end transport and distribution activities, including route planning, export/import coordination, and administration across a busy logistics function.

The role is responsible for ensuring efficient and cost-effective use of contracted transport, maintaining high service levels, and ensuring full compliance with GDP (Good Distribution Practice), food safety standards (BRCGS), and all relevant transport legislation.

This is a hands-on operational role requiring strong organisational skills, attention to detail, and the ability to work effectively in a fast-paced, regulated environment.

Key Responsibilities

• Plan and coordinate transport routes for both domestic and international shipments (road, sea, and air)
• Manage export and import logistics processes in line with operational requirements
• Optimise fleet utilisation and contracted haulage to meet service and cost targets
• Monitor transport spend and support adherence to departmental budgets
• Maintain accurate logistics records, documentation, and reporting systems
• Ensure compliance with GDP, food safety (BRCGS), and all applicable regulatory requirements
• Support compliance with company policies, health & safety standards, and environmental procedures
• Liaise effectively with internal teams, customers, and external transport providers
• Oversee daily transport activities including delivery confirmations and scheduling updates
• Support incident reporting, including accidents, near misses, and corrective actions
• Coordinate vehicle inspections, maintenance schedules, and compliance checks
• Ensure drivers and transport teams maintain required standards of professionalism and presentation
• Support continuous improvement of logistics systems, processes, and technology adoption

Key Measures of Success

• Zero avoidable health & safety incidents
• Consistent achievement of service level targets
• Strong compliance with GDP, food safety, and transport regulations
• Effective cost control and optimisation of transport operations
• High levels of customer satisfaction and on-time delivery performance

Qualifications & Training (Desirable or Required)

• Food Safety Level 1
• GDP (Good Distribution Practice) awareness/training
• ADR awareness (Dangerous Goods by Road)
• IMDG Code awareness (Sea freight)
• Fire Warden training
• First Aid certification

Key Skills & Experience

• Experience in logistics, transport coordination, or supply chain operations
• Strong understanding of transport compliance and regulatory environments
• Ability to manage multiple priorities in a time-sensitive environment
• Strong communication and stakeholder management skills
• Competence with logistics systems and administrative tools
• High attention to detail and accuracy in documentation

Behavioural Competencies

• Safety First: Maintains a strong safety culture, proactively identifying and mitigating risks
• Accountability: Follows through on commitments and takes ownership of outcomes
• Collaboration: Works effectively across teams and contributes to shared goals
• Customer Focus: Ensures service excellence and responsiveness to customer needs
• Continuous Improvement: Seeks opportunities to improve processes, efficiency, and performance