Grade 7 – Administration Officer

Job description

Job Title: Grade 7 – Administrative Officer

Location: Dublin / Salary: €59,417 / Contract Type: Fixed-Term (12 months)

Overview

Our client is seeking an experienced and highly motivated Grade 7 Administrative Officer to support key national committees and initiatives within the Housing and Planning sectors. The successful candidate will play a vital role in implementing national programmes and legislative priorities, coordinating sectoral responses, and providing high-quality administrative and analytical support across a range of working groups.

This position requires an organised and strategic professional with strong communication, stakeholder engagement, and leadership skills, capable of managing multiple concurrent workstreams in a dynamic environment.

Key Responsibilities

• Support the CCMA Housing Committee in delivering the new National Housing Plan, including coordination of related activities, stakeholder engagement, and reporting.
• Coordinate the sectoral response to emerging Government priorities and contribute to the delivery of national housing and planning programmes.
• Prepare submissions, reports, and policy documents on Planning and Housing topics for submission to State bodies such as the Department of Housing, Local Government and Heritage (DHLGH), the Office of the Planning Regulator (OPR), and the Joint Oireachtas Committee (JOC).
• Collect, analyse, and manage data to support the output and reporting requirements of the CCMA Housing Committee.
• Provide administrative and coordination support to the CCMA Planning Committee in the implementation of the Planning and Development Act 2024, including progress tracking, monitoring, and document preparation.
• Coordinate secretariat support to the CCMA Planning, Building and Land Use Committee, managing a portfolio of approximately 50 subcommittees and working groups, ensuring effective communication, documentation, and governance across all.
• Develop and maintain effective working relationships with external agencies and stakeholders to ensure successful implementation of agreed work programmes.
• Lead or support teams and working groups to deliver defined programmes of work within agreed timelines.
• Maintain a high standard of administrative governance, ensuring compliance with relevant policies and procedures.
• Manage competing priorities and project deliverables to ensure timely completion of all assigned tasks.

Essential Requirements

• Proven experience in a similar administrative, coordination, or policy support role within the public sector, local government, or a comparable environment.
• Strong organisational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills, including report writing and preparation of formal submissions.
• Demonstrated analytical and data management capabilities.
• Proven ability to work collaboratively with a wide range of stakeholders, committees, and working groups.
• Proficiency in Microsoft Office Suite and related digital collaboration tools (e.g. Teams, SharePoint, Excel).

Desirable

• Knowledge of the Irish local government system, housing policy, and planning frameworks.
• Experience providing secretariat or governance support to committees or working groups.
• Experience in team leadership or project coordination in a complex, multi-stakeholder environment.