Clerical Officer

Job description

Clerical Officer – (Temporary)

Location: Navan
Duration: Temporary
Hours: Full-time / 35 hours per week

Role Overview

Our client is seeking a Clerical Officer to provide high-quality administrative and clerical support within a busy office environment. The role will involve supporting a range of administrative functions across the organisation and requires a flexible, organised and proactive individual who can work effectively in a fast-paced setting.

The successful candidate will support the smooth running of daily office operations and may provide assistance across multiple functions, including administrative support relating to Data Protection and Freedom of Information (FOI), as required.

Key Responsibilities

• Provide general administrative and clerical support to the office/team
• Manage incoming queries via email, telephone and Microsoft Teams
• Maintain accurate electronic and paper filing systems
• Input, update and maintain records and databases
• Support basic reporting and data management using Microsoft Excel
• Assist in the preparation, formatting and processing of documents and correspondence
• Provide administrative support in relation to Data Protection and FOI processes (if required)
• Ensure confidentiality and compliance with GDPR at all times
• Assist with meeting coordination, scheduling and minute-taking when required
• Provide flexible support across multiple functions and teams as needed

Essential Requirements

• Previous experience in a busy office or administrative environment
• Strong working knowledge of Microsoft Office, particularly Outlook, Excel and Teams
• Excellent organisational and time management skills
• Ability to work effectively in a fast-paced environment
• Strong communication and interpersonal skills
• High level of accuracy and attention to detail
• Ability to maintain confidentiality and handle sensitive information appropriately

Desirable Experience

• Experience or exposure to Data Protection and/or FOI processes
• Experience supporting multiple teams or departments
• Familiarity with administrative or document management systems

Key Competencies

• Administrative efficiency and accuracy
• Communication and teamwork
• Flexibility and adaptability
• Confidentiality and professionalism
• Ability to prioritise workload
• Strong customer service focus