Administrator

Dublin, Permanent

Key Responsibilities and Accountabilities:

  • Assist with new hire Induction (uniform, clock cards, paperwork, schedule induction / initial training, introductions, etc.)
  • Assist with reference checking for new hires within production department
  • Point of contact for employee documentation for HR – medical certificates, absence forms, salary certs etc.
  • HR and administration documentation filing.
  • Owner of Production Training Matrix. Responsible for alerting management to training requirements.
  • Assist with process improvement Initiatives / planning
  • Filing and updating of employee training plans.
  • Visitors, sub-contractors, paperwork for visits, PPE for visitors, meet & greet, signing in/out etc.
  • Organize transportation and accommodation for visitors if applicable.
  • Responsibility for ordering tools, equipment, stationary, PPE and uniform replacement etc.
  • Updating of all online and offline communications / notifications for noticeboards in the company.
  • Scanning and printing of drawings and check sheets for jobs etc.
  • Provide assistance to the production team as required.
  • In charge of the purchase of office, cleanroom and warehouse supply.
  • Place orders with the material suppliers for the production and follow up the delivery and logistic with the suppliers and the forwarder.
  • Performance of other ad hoc duties as assigned
  • Arrange online and offline meetings, take minutes and follow up the tasks.

Qualifications and Experience:

  • Experience in working in an factory environment with experience of following procedures for data input, retrieval and documentation control
  • Proven experience in an administration role
  • Be computer literate and have a very good level of Excel, Word and Outlook skills
  • Excellent communication skills both verbal and written
  • Positive attitude and comfortable dealing with clients and suppliers
  • Excellent planning and organizational skills
  • Familiar with the use of ERP system is essential
  • Excellent attention to details.

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