Receptionist / Personal Assistant

Our client, a well-established organisation based in Dublin City Centre, is seeking an experienced and professional Receptionist / Personal Assistant to join their team. This is an excellent opportunity for a customer-focused and highly organised individual who enjoys working in a corporate environment and providing high-level administrative support.

This role combines front-of-house reception duties with personal assistant responsibilities, supporting senior leadership while ensuring a professional and welcoming experience for all visitors and stakeholders.

Key Responsibilities

Reception & Front of House

• Act as the first point of contact for visitors, clients, stakeholders and colleagues.
• Deliver a professional, friendly and efficient front-of-house service.
• Manage visitor sign-in procedures and meeting room bookings.
• Operate a busy switchboard, handling and directing calls appropriately.
• Manage incoming and outgoing post, couriers and deliveries.
• Maintain reception and public areas to a high professional standard.
• Liaise with facilities, security and external service providers as required.
• Respond to general enquiries promptly and professionally.

Personal Assistant & Administration Support

• Provide administrative support to senior management.
• Manage busy diaries, appointments and meeting schedules.
• Organise internal and external meetings, including agendas and meeting documentation.
• Coordinate travel arrangements and accommodation bookings.
• Prepare correspondence, reports, presentations and business documentation.
• Assist with processing invoices, expenses and purchase orders.
• Support the organisation of meetings, events and stakeholder engagements.
• Maintain accurate records and databases in line with GDPR requirements.
• Build effective working relationships with internal and external stakeholders.

Requirements

• Minimum of 3 years’ experience in a corporate reception, executive front-of-house, hotel reception or administrative support role.
• Previous experience providing PA, executive assistant or administrative support.
• Strong diary management and organisational skills.
• Excellent communication and interpersonal abilities.
• High level of proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to manage multiple priorities and work independently.
• Professional, discreet and capable of handling confidential information.
• QQI Level 6 qualification or equivalent in a relevant discipline is desirable.

Key Competencies

• Customer Service Excellence
• Relationship Management
• Communication Skills
• Organisation & Planning
• Attention to Detail
• Flexibility & Adaptability
• Professionalism & Confidentiality

What’s on Offer?

• Opportunity to work within a respected and professional organisation.
• Supportive team environment.
• Dublin City Centre location with excellent transport links.
• Career development and progression opportunities.