Clerical Officer

Job description

Job Title: Grade III Clerical Officer – SharePoint Content Migration
Location: Athlone
Contract Type: Fixed-Term (3 Months)
Hours: Full-Time / 35 hours per week

Role Overview

We are seeking a highly organised and detail-oriented Clerical Officer (Grade III) to support the rollout of a new SharePoint environment. This role will take ownership of the end-to-end content migration process, ensuring that a large volume of documentation is reviewed, structured, and transferred in a clear, consistent, and user-friendly manner.

The successful candidate will work closely with internal stakeholders to gather, rationalise, and standardise content, helping to establish a clean and scalable information management system.

Key Responsibilities

• Lead and manage the migration of content to a new SharePoint site
• Engage with teams to gather and review existing documentation
• Analyse and rationalise file structures, identifying duplication and gaps
• Organise and upload content using consistent naming conventions and version control
• Apply appropriate metadata, tagging, and classification structures
• Establish logical folder structures aligned with best practice
• Support permissions mapping and access control within SharePoint
• Ensure content is structured in a clear, accessible, and user-friendly way
• Monitor progress and manage timelines to meet project deadlines
• Contribute to the development of governance standards for content management

Essential Requirements

• Proven experience working with SharePoint (site structure, libraries, metadata, permissions)
• Strong organisational skills with excellent attention to detail
• Experience in document control, records management, or similar
• Ability to analyse and interpret large volumes of information
• Strong communication skills and ability to engage with stakeholders
• Self-motivated with the ability to work independently and take initiative
• Good time management skills with the ability to meet deadlines

Desirable (Nice to Have)

• Experience delivering SharePoint training or user support
• Ability to develop user guides, SOPs, or supporting documentation
• Experience in permissions mapping and governance frameworks
• Continuous improvement mindset with a focus on efficiency and usability

Key Competencies

• Organisation & Planning
• Analytical Thinking
• Attention to Detail
• Communication & Collaboration
• Initiative & Ownership
• Problem Solving

Other Information

This is an excellent opportunity to contribute to a key digital transformation initiative, helping to improve how information is structured, accessed, and managed across the organisation.