Clerical Officer

Job description

Job Title: Reception & Administration Officer Location: Meath
Contract Type: Part-time – 18 hours a week Salary: €17.03 per hour

Job Purpose

To provide a professional, welcoming, and efficient reception service and high-quality administrative support to ensure the smooth running of a school office. The postholder will be the first point of contact for parents, pupils, staff, and visitors, representing the school with warmth, efficiency, and confidentiality at all times.

Reception Duties

• Act as the first point of contact for all visitors, parents, and pupils, ensuring a professional and friendly welcome.
• Answer telephone calls promptly, deal with enquiries, and take accurate messages where necessary.
• Manage visitor sign-in/out procedures in line with safeguarding protocols.
• Monitor and manage the school’s main email inbox, responding or forwarding messages appropriately.
• Ensure the reception area is tidy, welcoming, and reflects the school’s ethos.

Administrative Support

• Provide general administrative support to teaching staff as required.
• Prepare correspondence, reports, newsletters, and notices using standard school templates.
• Maintain accurate and up-to-date pupil and staff records on the school system.
• Handle incoming and outgoing mail, deliveries, and courier arrangements.
• Support with the organisation of school events, meetings, and parent evenings.
• Assist with pupil attendance monitoring, including inputting data and following up absences.
• Manage orders for stationery, office supplies, and hospitality items.

Safeguarding and Compliance

• Ensure all visitors comply with safeguarding and health & safety procedures.
• Maintain confidentiality of sensitive information at all times.

Other Duties

• Assist with emergency procedures such as fire drills and lockdowns.
• Participate in relevant training and professional development.
• Undertake any other reasonable duties commensurate with the grade and nature of the post.